Delegation of authority policy
This policy is maintained by the Wikimedia Foundation to apply to Foundation activities.
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Contents
1Purpose
2Overview
3Scope
4Policy
4.1AUTHORITY
4.2TRANSACTIONS
4.3OWN EXPENDITURES
4.4COMPLIANCE AND BREACHES
5Schedule of Financial Delegations Authority
6Schedule of Special Financial Delegations Authority
7References

Purpose
This policy sets out the WMF delegation process as well as specific delegations to WMF Staff of the finance and spending authority granted to the Executive Director by the Board of Trustees.
Overview
Financial delegations of authority are the mechanisms by which the WMF enables its Staff to commit funds on behalf of WMF. Delegations provide formal authority to WMF Staff to financially and legally commit WMF and to incur liabilities on behalf of WMF.
Scope
This policy covers all WMF Staff. The specific levels of authority for Senior Staff are identified in the Schedule of Financial Delegations Authority set out below. That schedule lists the position of the Senior Staff and the applicable financial and spending authority applicable to each position.
With respect to the initiation of the contracts approval process, Senior Staff may delegate their budget authority under the contracts approval process to their direct reports, subject to the limits of this policy. Budget authority and contract signing authority are however different types of authority. Only WMF Staff listed in the Schedule of Financial Delegations of Authority​, set out below, may sign contracts on behalf of WMF (within their set limits).
Policy
AUTHORITY
TRANSACTIONS
All contracts must be processed in accordance with the contract approval process.
OWN EXPENDITURES
Delegates must not approve the incurring of, or the reimbursement of, their own expenditures or advances even if it falls within their delegation limit. Such expenditure must be approved by that person’s immediate manager, or by the Chief Finance Officer (with a written delegation from the Executive Director, which remains in effect until otherwise revoked).
COMPLIANCE AND BREACHES
WMF may commence applicable disciplinary procedures if a person to whom this policy applies breaches this policy.
Schedule of Financial Delegations Authority
DATED AND EFFECTIVE AS OF July 25, 2017
Senior Staff PositionDelegation Level (Per Transaction)
Chief Finance Officer, General Counsel, Chief Advancement Officer, or other delegate named by the Executive Director
In the event of a documented absence of the Executive Director and notice via email of express delegation, all authority of the Executive Director.
Chief Finance Officer
  • All authority granted by the Board of Trustees as Chief of Finance & Administration.
  • Authority to transfer funds and manage the accounts for payroll and accounts payable up to $1,000,000.
  • General Spending & Contractual Authority up to $50,000 USD.
  • Authority to sign legally binding contractual arrangements up to $1,000,000
  • Authority to sign Grant Agreements up to $2,000,000.
General Counsel
  • General Spending & Contractual Authority up to $50,000 USD.
  • Authorization to settle lawsuits up to $100,000 USD.
Chief of Community Engagement
  • General Spending & Contractual Authority up to $50,000 USD.
  • Grant making authority up to $50,000 USD.
Chief Advancement Officer
General Spending & Contractual Authority up to $50,000 USD.
Chief of Communications
General Spending & Contractual Authority up to $50,000 USD.
Chief of Talent
General Spending & Contractual Authority up to $50,000 USD.
Vice President of Product
General Spending & Contractual Authority up to $50,000 USD.
Chief Technology Officer
General Spending & Contractual Authority up to $50,000 USD.
Schedule of Special Financial Delegations Authority
DATED AND EFFECTIVE AS OF July 25, 2017
PositionDelegation Level (Per Transaction)
Legal Counsel, as expressly delegated in writing by the General Counsel
General Contractual Authority for non-monetary contracts.
Director of Community Resources, as expressly delegated in writing by the Chief of Community Engagement
Authority to enter into approved grant agreements distributing up to $50,000 USD
Senior Staff, as expressly delegated in writing by the Chief Finance Officer
Authority to transfer funds and manage the accounts for payroll and accounts payable up to $1,000,000.
Director, Head of Research as expressly delegated in writing by the Chief Technology Officer
Authority to sign non-monetary endorsement letters for researchers with notification to the Vice President of Product.
Controller, as expressly delegated in writing by the Chief Finance Officer
Any authority provided to the Chief Finance Officer under this policy.
Deputy General Counsel, or in the DGC’s absence, the Legal Director, as expressly delegated in writing by the General Counsel
Any authority provided to the General Counsel under this policy.
References
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This page was last edited on 18 July 2018, at 13:56.
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