Finance and Accounting Assistant
Position Summary: The Finance Assistant will be responsible for supporting the Director of Finance with finance and accounting responsibilities.
Essential Functions
- Sort, open, and distribute accounting mail
- Maintain all hard copy accounting files including filing and pulling necessary paperwork backup.
- Log and deposit incoming cash receipts
- Maintain petty cash and reconcile monthly records
- Reconcile corporate credit card accounts
- Maintain finance department calendar and scheduling, records, accounting work, coordinate with outsourced accountant, AR, AP and other accounting activities
- Assist the Director of Finance in preparing monthly financial statements and budget analysis schedules
- Assist in data management of financial records, including data entry and record-keeping of financial reports and tracking of invoice status and payment receipts.
- Review and track all invoices to be paid for coding accuracy; coordinate accounting work papers to be processed by accounting personnel
- Maintain relationships with center vendors
- Assist staff with filing of expense reports and requests
- Maintain permanent contract and grant files and associated data
- Assist with preparation of budgets and financial reports
- Assist with preparation of invoices
- Assist with audit preparation including preparing basic schedules, pulling required paperwork, and gathering documentation
- Assist with special projects as needed
Supervisory Responsibility: None
Education and Experience:
- Bachelor's degree or equivalent in accounting
- One year of office experience required
- Experience with QuickBooks Software preferred
- Experience Microsoft Office suite required
Stimson is an equal opportunity employer and is committed to promoting a diverse workplace. We offer a competitive benefits package, which includes health and dental plans, partial tuition reimbursement, and four weeks of annual leave.