Finance and Accounting Assistant

Position Summary: The Finance Assistant will be responsible for supporting the Director of Finance with finance and accounting responsibilities.  

Essential Functions

  • Sort, open, and distribute accounting mail
  • Maintain all hard copy accounting files including filing and pulling necessary paperwork backup.
  • Log and deposit incoming cash receipts
  • Maintain petty cash and reconcile monthly records
  • Reconcile corporate credit card accounts
  • Maintain finance department calendar and scheduling, records, accounting work, coordinate with outsourced accountant, AR, AP and other accounting activities
  • Assist the Director of Finance in preparing monthly financial statements and budget analysis schedules
  • Assist in data management of financial records, including data entry and record-keeping of financial reports and tracking of invoice status and payment receipts.
  • Review and track all invoices to be paid for coding accuracy; coordinate accounting work papers to be processed by accounting personnel
  • Maintain relationships with center vendors
  • Assist staff with filing of expense reports and requests
  • Maintain permanent contract and grant files and associated data
  • Assist with preparation of budgets and financial reports
  • Assist with preparation of invoices
  • Assist with audit preparation including preparing basic schedules, pulling required paperwork, and gathering documentation
  • Assist with special projects as needed

Supervisory Responsibility: None

Education and Experience:

  • Bachelor's degree or equivalent in accounting
  • One year of office experience required
  • Experience with QuickBooks Software preferred
  • Experience Microsoft Office suite required

 

 

Stimson is an equal opportunity employer and is committed to promoting a diverse workplace. We offer a competitive benefits package, which includes health and dental plans, partial tuition reimbursement, and four weeks of annual leave.