Event Planning
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Search, Send, Compare - Simplify Your Event Planning Process
Step 1: Search Meeting Venues and Event Service
Providers
The Cvent Supplier Network puts over 100,000 meeting suppliers at your fingertips. Familiar search engine functionality and comprehensive profiles with event specific information make it easy to find the venues or service providers that are best suited to your needs. Side-by-side supplier comparisons save time otherwise spent gathering information and analyzing options. Use the Cvent Supplier Network to gain a fast, clear picture of which suppliers are best for your event.
Sourcing your events using the Cvent Supplier Network is free. Just sign up for an account and see how you can find and secure the best supplier for your next event.
- Search for the right supplier in the United States and international destinations
- Use filtering and sort features to narrow search results based on key characteristics, such as chain affiliation, proximity to airport and total amount of meeting space available
- Find event venues near exact locations using interactive maps
- Determine your event space needs or venue capacity with the Meeting Space Calculator
- Compare meeting supplier profiles side-by-side and review total meeting space, guest room information, available amenities, images and other key details
- Take a virtual tour of venue properties
- Bookmark your preferred suppliers for quick reference
- Create and manage internal notes and key supplier contacts in one place
- Add suppliers to your request for proposal (RFP) in one click
Step 2: Send a Meeting Request for Proposal
The Cvent Supplier Network makes it simple to send a request for proposal (RFP), even for the "occasional" meeting planner. The step-by-step RFP creation wizard guides you through the process and makes sure that your proposal has the necessary information to accurately convey your event requirements. Managing RFPs in one place puts you in complete control of your sourcing and site selection efforts without wasting time on data entry or tedious follow up.
- Choose from multiple types of RFPs, tailored to your event needs
- Create RFPs compliant with APEX (Accepted Practices Exchange) and NBTA (National Business Travel Association) standards
- Eliminate tedious RFP data entry with pre-populated information drawn from your organization and key contact profiles
- Save time by copying past RFPs and simply editing the details
- Upload and attach key documents to RFPs
- Set supplier response dates to keep efforts on track
- Monitor RFP status with real-time reports
Step 3: Compare Supplier Quotes
Finding and contacting event venues and providers are only the first steps to securing the best supplier for your event. The Cvent Supplier Network continues to assist planners as they receive and manage supplier responses with features such as task lists, quote comparison tools and multi-user access. More than just a directory of venues, the Supplier Network is a comprehensive tool for the event site selection process, from start to finish.
- Control your meeting planning team's access to RFP information and status
- Use different organizational profiles to manage separate events or clients
- Keep your planning team on task by setting due dates with automated reminders
- Track your budget by category, such as transportation or food and beverage - or customize your own subcategories
- Save and review meeting supplier history to leverage in future negotiations
- Print RFPs and quotes on one page
- Review multiple quotes side-by-side to analyze details such as availability, cost and meeting space
- In one click, notify suppliers of your decision to accept or decline their proposal
