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University Library
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Privacy notice: Library and Collections
Durham University’s department of Library and Collections provides a range of services to support teaching and research by members of the university, and by local, national and international learners and researchers. These services include:
In order to provide our services and to manage the collections in our care, Library and Collections processes personal data. Please read the privacy information below – Part 1 comprises Durham University’s Generic Privacy Notice and Part 2 comprises privacy information specific to the activities of Library and Collections.
You can also view the University's privacy notices for various categories of data subject in the Information Governance section of the web site.
Part 1 – Generic privacy notice
Durham University has a responsibility under data protection legislation to provide individuals with information about how we process their personal data. We do this in a number of ways, one of which is the publication of privacy notices. Organisations variously call them a privacy statement, a fair processing notice or a privacy policy.
To ensure that we process your personal data fairly and lawfully we are required to inform you:
We will also explain what rights you have to control how we use your information and how to inform us about your wishes. Durham University will make the Privacy Notice available via the website and at the point we request personal data.
Our privacy notices comprise two parts – a generic part (ie common to all of our privacy notices) and a part tailored to the specific processing activity being undertaken.
Data Controller
The Data Controller is Durham University. If you would like more information about how the University uses your personal data, please see the University’s Information Governance webpages or contact Information Governance Unit:
Telephone: (0191 33) 46246 or 46103
Information Governance Unit also coordinate response to individuals asserting their rights under the legislation. Please contact the Unit in the first instance.
Data Protection Officer
The Data Protection Officer is responsible for advising the University on compliance with Data Protection legislation and monitoring its performance against it. If you have any concerns regarding the way in which the University is processing your personal data, please contact the Data Protection Officer:
Jennifer Sewel
University Secretary
Telephone: (0191 33) 46144
Your rights in relation to your personal data
Making a complaint
Part 2 – Privacy notice for Library and Collections
This section of the Privacy Notice provides you with the privacy information that you need to know before you provide personal data to Library and Heritage Collections for the particular purpose(s) stated below.
Whom we collect personal data from
Types of personal data collected and held by Library and Heritage Collections, method of collection and lawful basis for processing
How personal data is stored by Library and Heritage Collections
How personal data is processed by Library and Heritage Collections
Who Library and Heritage Collections shares personal data with
How long personal data is held by Library and Heritage Collections
How to object to Library and Heritage Collections processing your personal data
Visitors to our websites/webpages
Use of cookies by Library and Heritage Collections
Use of personal data by publishers and other content providers
Changes to this privacy notice
Further information
Updated: 23rd April 2021
Comments & Questions
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Trading Name
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