Library services and hours are at Phase 7.
View phase status and information.
Friday, September 24, 2021: Staff Development Day - LIBRARY CLOSED
Current Library Hours: Mon, Wed, Fri: 9am - 6pm  |  Tue, Thu: 9am - 9pm  |  Sat: 9am - 5pm  |  Sun: 12pm - 5pm
About Us
Section Links
Summary
Administration Team
Board of Trustees
Annual Report and Budget
Strategic Planning
Hours and Directions
COVID Status
Celebrate Diversity
Job Opportunities
Library Policies
Friends and Volunteers
We'd Like to Hear From You!
Policy Document: Pandemic Operations Plan
Pandemic Operations Plan
Background
In September 2020, legislation was passed requiring all public employers in New York State to adopt a plan for operations in the event of a declared public health emergency involving a communicable disease. Pursuant to Labor Law Section 27-c, all covered public employers must develop a pandemic operations plan which includes:
  1. A list and description of all positions and titles considered essential in the event of a state-ordered reduction of in-person workforce, and the justification for classifying each position as essential;
  2. Protocols the employer will follow to enable non-essential employees to telecommute or work remotely, including plans to obtain any needed devices or technology such as software, office laptops or cell phones, and the transferring of office phone lines to work or personal cell phones as practicable or applicable to the workplace;
  3. A plan for how the employer will, to the extent possible, stagger work shifts of essential employees and contractors to reduce overcrowding on public transportation and at worksites;
  4. A description of how the employer will obtain necessary personal protective equipment (PPE) for essential employees and contractors, based on the various tasks and needs of such employees, in amounts sufficient to provide at least two pieces of each type of PPE to each essential employee and contractor during any given work shift over at least a six-month period. PPE includes: “all equipment worn to minimize exposure to hazards, including gloves, masks, face shields, foot and eye protection, protective hearing devices, respirators, hard hats and disposable gowns and aprons”;
  5. A protocol outlining what happens in the event an employee or contractor is exposed to the communicable disease, exhibits symptoms, or tests positive for such disease, to prevent the spread or contraction of such disease in the workplace, including policies regarding the disinfection of the workplace and available leave for employees;
  6. Policies for documenting hours and work locations for essential employees and contractors to aid in tracking the disease; and
  7. A protocol for how the public employer will work with the locality to identify sites for emergency housing for essential employees.
With the emergence of the SARS-CoV-2 coronavirus in 2019 (COVID-19)—and the attendant business closures, service restrictions, and personal and community health and hygiene protocols subsequently put into place—Saratoga Springs Public Library devised a Health Emergency Response Plan (approved March 2020; absorbed into this document) and Business Reopening Safety Plan (initially approved June 2020; included here in the Appendix). The Library has followed those protocols and included them in this Pandemic Operations Plan, since many of the measures taken in response to COVID-19 can potentially be applied to similar future public health emergencies.
The information contained in this document is subject to change based on the nature of the pandemic encountered—i.e., whether transmitted via air/respiratory droplets, touch/surface contact, or some other means—and will be reviewed, updated, and communicated accordingly based on the situation.
Overview
The Pandemic Operations Plan (“POP”) establishes various protocols to be used in the event of a pandemic, epidemic, or other public health emergency. If there is a serious infectious disease outbreak, Saratoga Springs Public Library (“Library”, “the Library”) must plan for the safety of staff and visitors, and for staff being unable to report to work. In addition, during a public health emergency, businesses, social organizations, or schools may be required to take unique measures to help slow the spread of the illness including:
Definition of a pandemic
A disease epidemic occurs when there are more cases of that disease than normal. A pandemic is a worldwide epidemic of a disease and may occur when a new virus appears against which the human population has no immunity. If a pandemic were to occur today, one could expect the virus to spread rapidly due to the interconnected nature of the world and the high level of global travel. During a pandemic, up to 35% of employees may be absent at one time due to their own illness. Additional numbers may be absent for other reasons, as covered in the Saratoga Springs Public Library Employee Handbook. (Sources: World Health Organization: https://www.who.int and Centers for Disease Control and Prevention https://www.cdc.gov)
Recovery from disease outbreak may be slow, as compared to a natural disaster or some other physical crises. It is important to ensure that core business activities of the Library can be maintained for several weeks or more with limited staff and reduced hours due to a public health emergency. It bears mentioning that a public health emergency plan differs from a general emergency preparedness policy or procedure. With a general emergency preparedness policy, there is an assumption that staff will return to the building, or begin rebuilding, almost immediately after the event or crisis (such as after a fire or storm, or if there is a utility shortage). But with a public health emergency like a pandemic or other serious infectious disease outbreak, recovery may be slow, and limited staff, services, and hours may be necessary for several weeks or more.
Continuity of service
In the event of a pandemic, the Library seeks a balanced, responsible approach to operations informed by the best and latest science and public health guidance available. There are obvious risks in failing to prepare for and respond adequately to the threat presented by a community health emergency. However, significant changes to Library operations and services have the potential to disrupt normal operations more than the effects of a pandemic, epidemic, or other health emergency alone. The Library will consider costs and benefits to residents and staff of all proposed changes to procedure. The Library will maintain services to the greatest extent possible while simultaneously working to provide safe facilities and cooperating with public health authorities.
Public health measures
The Library is committed to providing safe and sanitary facilities for the public and for Library staff. Based on recommendations from the Saratoga County Department of Public Health, the CDC, or other public health authorities, the Library may decide to:
The Library encourages staff and visitors to follow the CDC guidelines which aim to slow the spread of germs in these ways:
Temporary reduction or suspension of services
During a pandemic, epidemic, or other public health emergency, public health authorities may advise that libraries and other gathering places minimize or entirely suspend programs, services, and operations where numerous individuals congregate in relatively confined spaces. In such cases the Library Director may decide to temporarily discontinue Library programs and use of Library meeting rooms by the public.
Temporary closure
The Library will close due to pandemic, epidemic, public health concern, and/or public infection concern if a mandate, order, or recommendation for closure is issued by public health or government officials on the local, county, or state level. At the discretion of the Library Director or the Library Board President, the Library may close, reduce its operating hours, or limit services temporarily if:
Minimizing negative impacts on operations and services
The Library provides crucial resources and services to residents and will strive to minimize negative impacts on access to resources and services resulting from procedures adopted in response to a public health emergency.
Communication
In the event of closure necessitated by a public health emergency, effective communication about any reduction in services or open hours is of the utmost importance. Library staff should immediately follow the Saratoga Springs Public Library Emergency Closing Procedures.
Essential positions and scheduling
Given that in-person, onsite staffing during a pandemic is likely to be on a spectrum as the situation, governmental guidance, and/or science dictate, the Library has identified various possible phases of operation, and the positions necessary to support each phase. Numbers of employees permitted onsite at once may vary by phase, based on any mandated occupancy restrictions and/or plan to limit potential exposure or mitigate spread.
For the purposes of working onsite during a pandemic or public health emergency, different positions will be deemed essential, depending on the allowable degree of public and staff access to the building.
In all circumstances, the following positions are deemed essential, for the purposes of reporting to work onsite:
PositionPurpose
DirectorTo receive and distribute mail, approve invoices for payment, retrieve files, empty materials returns as needed
Human Resources ManagerTo retrieve personnel files and office supplies, as needed
Senior Account ClerkTo process accounts payable and receivable, and complete necessary reporting
Library District TreasurerTo approve warrants, sign checks, and complete necessary reports
Computer Services ManagerTo maintain and troubleshoot Library network and computing equipment
Operations Working SupervisorTo oversee Library physical plant, including maintenance and security of Library building, mechanical systems, and grounds; procurement and monitoring of cleaning and PPE supplies; empty materials returns, as needed
Building Maintenance WorkerInspection and maintenance of Library physical plant, including building, mechanical systems, and grounds. To empty materials returns, as needed
CleanerTo complete necessary cleaning and disinfecting activities
Librarian I, Librarian II, Librarian IIITo retrieve materials and supplies for remote/virtual programs as needed. To empty materials returns, as needed
Additional positions may be deemed essential, based on the degree that the building is open to the public, and staff can work onsite, based on the phases of operation outlined below, and in the Business Reopening Safety Plan.
Closure: Essential-only staff permitted onsite
Phase 1: Limited staff can report to work. Library closed to the public. Staff work from home except for the following positions deemed essential for Phase 1:
Phase 2: Resumption of circulation of physical materials; public allowed in building by appointment. Only the first floor is open to the public, for picking up items on hold. In-building staffing during open hours is limited to the minimum needed to perform public service (including filling holds, receiving deliveries, answering phone calls, etc.). The following positions are deemed essential for Phase 2:
The typical in-building staffing complement during opening hours for Phase 2, determined so that employees reporting to work in person can arrive at staggered times, and maintain a safe distance, is:
Phase 3: Metered public access to building; no lingering. All floors of the Library are open to the public for browsing. Computer center, Saratoga Room and Teen Room are closed. No seating is available. The following positions are deemed essential for Phase 3:
The typical in-building staffing complement during opening hours for Phase 3, determined so that employees reporting to work in person can arrive at staggered times, and maintain a safe distance, is:
Phase 4: Metered public access to building; no lingering. All floors of the Library are open to the public for browsing. Computer center, Saratoga Room, and Friends Book Shop open by appointment for time-limited use. No general seating is available. The following positions are deemed essential for Phase 4:
The typical in-building staffing complement during opening hours for Phase 4, determined so that employees reporting to work in person can arrive at staggered times, and maintain a safe distance, is:
Phase 5: Metered public access to building. All floors of the Library are open to the public for browsing. Computer center, Saratoga Room, and Friends Book Shop are open by time-limited appointment. Limited public seating is available. The following positions are deemed essential for Phase 5:
The typical in-building staffing complement during opening hours for Phase 5, determined so that employees reporting to work in person can arrive at staggered times, and maintain a safe distance, is:
Phase 6: Unmetered public access to building. All floors of the Library are open to the public for browsing. Computer center, Saratoga Room, and Friends Book Shop are open by time-limited appointment. Limited public seating is available. The following positions are deemed essential for Phase 6:
The typical in-building staffing complement during opening hours for Phase 6, determined so that employees reporting to work in person can arrive at staggered times, and maintain a safe distance, is:
Phase 7: Limited programs and meetings. All floors of the Library are open to the public for browsing. Computer center, Saratoga Room, and Friends Book Shop are open by time-limited appointment. Limited public seating is available. Meeting rooms are open for limited, socially-distanced programs and meetings.
The typical in-building staffing complement during opening hours for Phase 7, determined so that employees reporting to work in person can arrive at staggered times, and maintain a safe distance, is:
Phase 8: Full opening and operation. Library functions, hours, and staffing return to pre-pandemic levels. All floors are open to the public, as are meeting rooms, the Teen Room, and Treehouse Room.
Employee attendance and non-essential activities
General work rules and attendance polices are outlined in the Saratoga Springs Public Library Employee Handbook. The items below are additions to and variations of those policies that may be exercised during a public health emergency period.
Responsibility for Library operations
If the Library Director is unable or unavailable to perform the responsibilities and decisions outlined in this policy, administrative authority for this policy and all Library operations shall follow the Person in Charge protocol.
Telecommuting and remote work
Please refer to the Employee Handbook and Telecommuting policy and procedure.
Personal protective equipment
During an outbreak of an infectious disease (such as COVID-19), recommendations for personal protective equipment (PPE) specific to positions or job duties may change depending on geographic location, updated risk assessments for employees, and information on PPE effectiveness in preventing the spread of a pandemic. Library management will check Occupational Safety and Health Administration (OSHA) and Centers for Disease Control and Prevention (CDC) websites regularly for updates about recommended PPE. In response to COVID-19, certain measures were put into place as part of the Library’s Business Reopening Safety Plan that can serve as a reasonable guide for future pandemic response (though specific PPE requirements and protocols for PPE use may change based on the nature of the pandemic).
Exposure response, cleaning/disinfection, and employee leave
In the event an employee or contractor is exposed to the communicable disease, exhibits symptoms, or tests positive for such disease, the Library will follow the protocols established in its Business Reopening Safety Plan. Cleaning and disinfection practices will likewise follow those outlined in the Business Reopening Safety Plan, unless the nature of the pandemic and recommendations from the CDC, OSHA, and/or other entities dictate otherwise. Leave for employees—whether paid or unpaid, government-mandated or Library-provided, voluntary or compulsory, or some combination of these and other factors—is or will be covered in the Employee Handbook.
Documenting work hours and locations
All employees, whether working onsite or offsite, will follow the Library’s protocol for recording hours worked as outlined in the Employee Handbook. As part of clocking in using the Library's online timekeeping system, employees will confirm their onsite work location (or attest to working offsite). A report of employees’ work locations is automatically generated daily and retained in electronic format by the Human Resources Manager (for any possible contact tracing purposes). For employees unable to clock in online, and for contractors entering the building, a record of their onsite presence is obtained via paper attestation. Employee attestations are retained by the Human Resources Manager; contractor attestations are retained by the Working Supervisor. A protocol for onsite contractors and service providers is outlined in the Business Reopening Safety Plan.
Emergency housing for essential employees
While it is unlikely that such situation might arise—based on the nature of the business of a public Library—the Library may house employees responsible for maintaining the safety, security, and essential operation of its building and grounds nearby or in a manner that mitigates disease exposure or spread during a pandemic. Downtown hotels will likely be best suited to this purpose. The Library Director and/or Human Resources Manager will assist employees in obtaining emergency housing, working with City and County authorities as appropriate and necessary.
Appendix: Business Reopening Safety Plan
Approved: June 4, 2020; Updated: December 21, 2020
Saratoga Springs Public Library is dedicated to protecting the health and safety of its community of Library users and workers. This Business Reopening Safety Plan outlines measures that the Library will take while restarting to serve the community in person. It complements, as an addendum, the Saratoga Springs Public Library Public Health Emergency Response Plan, which will be further supplemented by the Saratoga Springs Public Library Phased Reopening Plan. At the direction of Empire State Development, this document is informed by requirements of the New York State Department of Health and guidance for contactless retail operations, because no such guidance exists that is specific to libraries.
During an outbreak of an infectious disease, such as COVID-19, recommendations for PPE specific to occupations or job tasks may change depending on geographic location, updated risk assessments for workers, and information on PPE effectiveness in preventing the spread of COVID-19. Library management will check Occupational Safety and Health Administration (OSHA) and Center for Disease Control (CDC) websites regularly for updates about recommended PPE.
OSHA definitions of risk categories
Very high exposure risk: Very high exposure risk jobs are those with a high potential for exposure to known or suspected sources of COVID-19 during specific medical, postmortem, or laboratory procedures. Workers include healthcare and morgue workers performing aerosol-generating procedures on or collecting/handling specimens from potentially infectious patients or bodies of people known to have, or suspected of having, COVID-19 at the time of death.
High exposure risk: High exposure risk jobs are those with a high potential for exposure to known or suspected sources of COVID-19. Workers in this category include healthcare delivery, healthcare support, medical transport and mortuary workers exposed to known or suspected COVID-19 patients or bodies of people known to have, or suspected of having, COVID-19 at the time of death.
Medium exposure risk: Medium exposure risk jobs include those that require frequent and/or close contact with (i.e., within 6 feet of) people who may be infected with SARS-CoV-2, but who are not known or suspected COVID-19 patients. In areas without ongoing community transmission, workers in this risk group may have frequent contact with travelers who may return from international locations with widespread COVID-19 transmission. In areas where there is ongoing community transmission, workers in this category may have contact with the public (e.g., schools, high-population-density work environments, some high-volume retail settings).
Low exposure risk (caution): Lower exposure risk (caution) jobs are those that do not require contact with people known to be, or suspected of being, infected with SARS-CoV-2 nor frequent close contact with (i.e., within 6 feet of) the public. Workers in this category have minimal occupational contact with the public and other coworkers.
As of June 4, 2020, the Library has determined that its employees fall into two risk categories: Low Exposure Risk (not required to be within 6 feet of others to perform job duties) and Medium Exposure Risk (required to come within 6 feet of others to perform job duties), based on OSHA definitions. This assessment will be reviewed and updated as circumstances change.
The Library’s top priorities to mitigate the spread of COVID-19 include:
I. People
A. Physical distancing
Offices and workstations
Signage and social distancing markers in staff areas
Signs and distance markers will be posted in commonly used areas (Circulation Desks, Reference Desk, Information Desk, Children’s Room Desk, Staff Lounge, Staff Restrooms)
Signage and social distancing markers in public areas
B. Gathering in enclosed spaces
Meetings and trainings
Elevators
Elevators are reserved only for those who cannot use the stairs. When using the elevator, only one person may be in the elevator at a time, unless all are wearing face coverings, and the number of people aboard do not exceed 50% of the elevator’s capacity.
Lunch periods and breaks
Management of employee breaks to provide social distancing and proper hygiene is necessary. Start and end times will be staggered, and staff will be encouraged to bring food from home that does not require onsite preparation, storage, or using shared utensils or appliances. To maintain physical distance, staff may take breaks or meal periods in locations other than the staff lounge, including meeting rooms and the Treehouse Room.
Seating and capacity
Cleanliness and disinfection
Supplies will be provided for employees to clean up after themselves, e.g., wiping down tables.
Restroom usage during the workday and at break times
C. Workplace activities and areas requiring mitigation
Public Library work is largely transactional, and under normal circumstances, the Library is a hub of community activity, with regular opportunities for staff and members of the public to come within six feet of one another, including:
To mitigate risk to employees and members of the public, through activities that normally offer opportunities for staff members and members of the public to come within six feet of each other, the Library will take the following measures. These measures may be altered in later stages of our reopening:
II. Places
A. Personal protective equipment (PPE)
Masks/face coverings
In accordance with New York Codes, Rules and Regulations, Subpart 66-3 Covid-19 Emergency Regulations, Section 66-3.2 Face Coverings, face masks/coverings are required for all Library staff members in situations in which six feet of physical distance cannot be maintained, and in all public and shared areas of the building. If an employee has a medical condition or other concern when wearing a mask that causes a hardship, contact Human Resources to discuss.
A properly worn face mask/covering, which covers both the mouth and the nose, is always required of all patrons over age two while in the Library. If this safety requirement is not practicable based on a disability or medical exemption, please contact the director or the director’s designee to explore a reasonable accommodation, such as ordering materials online or by phone for curbside pickup, or appointments by phone or video call, prior to visiting the Library.
Face shields
Face shields may be used as an additional safety measure. Masks must still be worn with a face shield.
Gloves
Based on CDC findings, the Library will only require staff to wear gloves when receiving materials and/or disinfecting Library spaces.
General PPE guidelines:
B. Hygiene, cleaning, sanitizing, and disinfecting
Personal hygiene
Staff will be reminded to follow CDC hygiene guidelines, including avoiding touching their faces and washing their hands thoroughly with soap and water several times during the work hours, and using hand sanitizer to reduce risk and prevent cross-contamination and potential infections.
Cleaning
The Library will adhere to all federal and state governments and agencies regarding hygiene and sanitation requirements, including guidance from the Centers for Disease Control and Prevention and the Department of Health.
Cleaning logs will be maintained documenting the date, time, and scope of cleaning, by the employee completing the cleaning.
The cleaning logs will be checked by the area supervisor at the end of each shift. The cleaning logs will be kept in the following locations:
Spray bottles of disinfectant cleaner and paper towels will be available for staff use in all staff work areas and at public service desks.
Staff will be required to wash their hands at the beginning and end of their shift and when removing gloves or masks.
Handwashing stations are available throughout the building, including the following locations:
Hand sanitizing stations are available throughout the building.
Soap and hand sanitizer stations and paper towel dispensers will be refilled by Operations Department staff.
Shared workstations at public service desks will be cleaned by the person staffing the desk before and after each shift.
Staff with personal workstations will be responsible for cleaning their workstation daily. Items to be cleaned include but not limited to:
Staff will be trained by their direct supervisors in appropriate cleaning and disinfecting measures and safe use of Library-provided agents specific to each of the above areas/items. Supervisors will be trained by the Operations Working Supervisor and Lead Cleaner.
Common staff areas
Staff members using the staff room must clean surfaces after using them including but not limited to:
Public areas of the Library
Disinfecting
The entire building will be thoroughly cleaned by the Library’s cleaners each night after closing using disinfectant products identified as effective against COVID-19. The measures listed on the chart below should be implemented to reduce risk and spread of infection.
Routine disinfectant measures
#Area/PlaceDisinfectant SurfaceDisinfectantDisinfectant MeasuresRecommended FrequencyWho
1Common customer surfacesIncluding tabletops, plexi-barriers, small study spaces, computer surfacesEPA-approved disinfectantFollow manufacturer directions on product labelTwice DailyOperations Staff
2Offices, desk, and meeting roomsTable and chair surfaceEPA-approved disinfectantFollow manufacturer directions on product labelAt the end of each meeting and end of dayAll staff
3General objects often used or touchedDoor handles, light switches, and phonesEPA-approved disinfectantFollow manufacturer directions on product labelTwice DailyOperations
4Play spaces/ toysRemoved/closed until further noticen/aRemoved until further noticeRemoved until further noticen/a
5Returned materialsAll materials that are checked out by a customer (internally and externally)n/aQuarantine for 72-hour periodAfter every returned itemCirculation staff
6RestroomsAll surfaces, mirrors, countertops, floors, grab bars, baby-changing stationsEPA-approved disinfectantFollow manufacturer directions on product labelTwice DailyOperations Department Staff
7Library vehiclesCommon surfaces (e.g., seat surfaces rails, belts, door and window controls)EPA-approved disinfectantFollow manufacturer directions on product labelBefore and after each useDrivers
8All floorsAll floorsEPA-approved disinfectantMopPeriodic, where frequently touched; mop hard surfaces routinelyOperations Department staff
Advanced disinfection protocol due to a positive COVID-19 case
Additional considerations:
If Library staff is unable to keep up with the demands/need for disinfecting the Library for any reason, Operations will contact one of the following COVID-19 approved companies to perform this work:
Each of these companies meets the following requirements:
The Operations Department will coordinate and supervise the disinfection process, ensuring that:
Personal protective equipment (PPE) requirements for the advanced disinfection team, which shall consist of the Operations Working Supervisor and full-time Building Maintenance Workers, and additional staff as necessary:
C. Communication
III. Processes
A. Screening and testing
Employees will have a mandatory health screening assessment questionnaire, before beginning work each day and for essential visitors (but not patrons), asking about:
The New York State Department of Health Defines “close contact” as any of the following interactions:
(Source: https://coronavirus.health.ny.gov/covid-19-testing​)
Assessment responses will be reviewed every day and the review will be documented. Assessment responses will not be saved after such review.
Employees who screen positive for COVID-19 symptoms will not be allowed to enter the Library and will be sent home with instructions to contact their healthcare provider for assessment and testing. The Library will notify the Saratoga County Health Department about the suspected case.
The Person in Charge will be the designated site safety monitor and will ensure compliance with the safety plan.
The Library will provide for the cleaning and disinfection of exposed areas in the event of a positive case. (See Cleaning and Disinfecting)
Employees will be asked to immediately disclose if they begin to experience symptoms, including outside of work hours.
Self-quarantining, self-isolation, and return-to-work
Quarantining in general means the separation of a person or group of people reasonably believed to have been exposed to a communicable disease but who are not yet symptomatic from others who have not been exposed to prevent the possible spread of the disease.
Self-isolation means the separation of a person or group known or reasonably believed to be infected with a communicable disease and potentially infectious from those who are not infected to prevent spread of the disease. Incubation period is the time between when you contract a virus and when your symptoms start. The incubation period for the novel coronavirus is somewhere between 2 to 14 days after exposure (CDC).
Guidance for self-quarantining
Employees who are requested to self-quarantine by the Saratoga County Public Health Department or are self-quarantined due to exposure to a positive COVID-19 case must remain at home for 14 days. Check your temperature twice a day and watch for symptoms of COVID-19. Lastly, if possible, stay away from people who are at higher-risk for getting sick from COVID-19.
Returning to work after self-quarantine
Those who undergo self-quarantine because of potential exposure can return to work after 14 days from the date of potential exposure if they do not develop symptoms. They should still closely self-monitor after this period. If an individual tests positive for COVID-19 or becomes symptomatic while in self-quarantine, they must follow the self-isolation protocols.
Those who undergo self-quarantine while awaiting results of a COVID-19 test taken because they have been symptomatic, but who ultimately test negative, may return to work once documentation of the negative test result is provided to the Library Director or Human Resources Manager.
Guidance for self-isolation
Employees who are in self-isolation due to a positive COVID-19 test, sick with symptoms of COVID-19, or have been told by a health care provider or public health department to separate themselves from others, including people you live with, to the greatest extent possible should self-isolate for 10 days and seek the advice of their health care professional.
Returning to work after self-isolation
For most persons with COVID-19 illness, isolation can generally be discontinued 14 days after symptom onset and resolution of fever for at least 24 hours--without the use of fever-reducing medications--and with improvement of other symptoms. If issued an order of quarantine, the employee will provide a copy of that order to the Library Director or Human Resources Manager, along with any subsequent Department of Health documentation clearing the individual to exit quarantine.
B. Tracing and tracking
C. Other processes
Contractor/Service provider protocol
Contractor/service provider restrictions:
Directions for contractors/service providers
Visits or contractor work that do occur should limit exposure to employees to the extent feasible, by:
Incoming material, supplies, delivery, and mail protocol
The World Health Organization advises it is safe to receive packages from areas where COVID-19 has been reported, advising that: “The likelihood of an infected person contaminating commercial goods is low, and the risk of catching the virus that causes COVID-19 from a package that has been moved, traveled, and exposed to different conditions and temperature is also low.”
The virus does not survive on surfaces for long and the length of shipment time and other environmental factors should deactivate the virus.
Materials
Deliveries between locations
Supplies, mail, and other shipped materials
D. Phased Reopening Plan
Library Services by Reopening Phase
Reopening Phase12345678
Limited Service Hours
Enhanced Cleaning
Telephone, Chat, and E-mail Reference
E-Collections
Virtual Programs
Accepting Returns
Overdue Fines Waived
Public Allowed in Building
Holds Pick Up🔶
Donations Accepted🔶🔶🔶
Friends Book Shop🔶🔶🔶
Copier and Fax Available
Public Restrooms Available
Computer Use🔶🔶🔶
Saratoga Room Research🔶🔶🔶
Outreach to Seniors*🔶
Notary Services🔶🔶🔶
Public Seating🔶
Exam Proctoring🔶🔶🔶🔶
Meeting Rooms Available🔶
In-Person Programs🔶
Teen Room
Treehouse Room
Children's Room Computers
* Outreach to Seniors may be limited by partner agencies.
🔶 Services are limited or require an appointment.
Services offered in each phase are subject to change, based on health metrics, government mandates, staff availability, etc.
Phase descriptions
Phase 1: Pause is lifted and limited staff can report to work
Phase 2: Resumption of circulation of physical materials; public allowed in building by appointment
Phase 3: Metered public access to building; no lingering
Phase 4: Metered public access to building; no lingering
Phase 5: Metered public access to building
Phase 6: Unmetered public access to building
Phase 7: Limited programs and meetings
Phase 8: Full opening and operation
E. Cluster Action Initiative Response Plan
Library administration will monitor the New York Forward website (forward.ny.gov) for data regarding Covid-19 hot spots and daily and 14-day-rolling-average Covid-19 test positivity rates posted on the "Percent Positive Results Dashboard."
Transitions between phases will be effective within 72 hours of when the metric for each phase is met.
At the discretion of the Library Director or the Library Board President, the Saratoga Springs Public Library may close, reduce its operating hours, or limit services temporarily if:
Guidance resources and acknowledgements
OSHA Guidance on Preparing Workplaces for COVID-19
https://www.osha.gov/SLTC/covid-19/
Reopening New York Curbside and In-Store Pickup Retail Guidelines for Employers and Employees
https://www.governor.ny.gov/sites/governor.ny.gov/files/atoms/files/CurbsideIn-StorePickupRetailShortGuidelines.pdf
Reopening New York Essential and Phase II Retail Business Guidelines for Employers and Employees
https://www.governor.ny.gov/sites/governor.ny.gov/files/atoms/files/GeneralRetailSummaryGuidance.pdf
Reopening New York Office-Based Work Guidelines for Employers and Employees
https://www.governor.ny.gov/sites/governor.ny.gov/files/atoms/files/OfficesSummaryGuidelines.pdf
CDC Reopening Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and Homes
https://www.cdc.gov/coronavirus/2019-ncov/community/pdf/Reopening_America_Guidance.pdf
CDC Resuming Business Toolkit
https://www.cdc.gov/coronavirus/2019-ncov/downloads/community/Resuming-Business-Toolkit.pdf
Toledo Lucas County Public Library Safe Work Playbook
https://www.dropbox.com/s/3rwuaxa9592uoja/Safe%20Work%20Playbook_V2.pdf?dl=0
Addendum
The Board of Trustees authorizes the Library Director and/or his designee(s) to enforce the temporary safety measures such as physical distancing, face-covering requirement, limit on the number of members of the public allowed into the building, no-lingering rule, and hand and respiratory hygiene requirements outlined in this plan in accordance with the Library’s Patron Code of Conduct, which states, in part, that “Behaviors that interfere with normal Library operations, compromise safety or security, or prevent others from using or enjoying Library services are prohibited”. Those in violation of Library policies may be required to leave the premises.
Further, the Board of Trustees authorizes the Library Director to alter, update, review, and revise elements of this plan as necessary, without prior board approval.
Approved March, 2021
49 Henry Street Saratoga Springs, NY 12866-3271 P:518-584-7860 F:518-584-7866
Website Policies, Copyright, and Legal Information
Contact Us!
HomeResearchLocal HistoryServicesFor ReadersChildrenTeensAbout Us